Student Records
Stafford County Public Schools maintains scholastic records for current and former students in compliance with applicable laws and regulations of the Commonwealth of Virginia and the federal Family Educational Rights and Privacy Act (FERPA), which protects the privacy of student education records.
Student records are retained in accordance with the Library of Virginia General Schedule GS-21 Records Retention and Disposition Schedule for Public Schools.
Short-term student records, including records related to special services such as Special Education, English Learner (EL) services, gifted education, homebound instruction, and similar programs, are maintained for seven (7) years following a student’s graduation or withdrawal from Stafford County Public Schools. After the required retention period, these records are securely destroyed in accordance with approved disposition procedures.
Long-term student records, including transcripts and immunization records, are maintained for seventy-five (75) years following graduation or withdrawal from Stafford County Public Schools. Additional student record retention categories and requirements may be found within the Library of Virginia’s GS-21 schedule.
Records for current and former students are maintained by the last school the student attended. Requests for records of current students should be submitted in writing to the school principal. Requests for records of former students should be submitted through the division’s online alumni records request portal Scriborder.